Ingevity

IT Administrative Assistant

US-SC-North Charleston
Job ID
2017-1652
# of Openings
1
Category
Administrative/Clerical

Overview

Bold. Energetic. Ingenious. Genuine. These qualities best describe employees who work for Ingevity. We believe it takes extraordinary people to create extraordinary results.

 

At Ingevity, we harness the bold spirit, innate curiosity and remarkable ingenuity of our people to develop innovations that purify, protect and enhance the world around us. Our products enable oil to flow better, crops to grow fuller, roads last longer, and ensure that the air we all breathe is cleaner.

 

Already a leader in markets in which we compete, we leverage our deep technical expertise and knowledge of our customers’ industries to turn complex challenges into powerful possibilities and value-added solutions. We prize creativity and imagination and we’re always looking for a better, smarter way of doing things.

We know it takes the right people with the right attitude to achieve the improbable. People who understand that there is no challenge too big and no contribution too small.  People with the ability to solve and the commitment to stay the course. People who work together to create meaningful impact and exponential results, for our customers and the world around us.

 

Our people are our most valued asset, and the foundation of our success. Interested? We thought you might be, and we’re so glad!

How you will impact Ingevity

  • Support the Vice President of Information Technology and Chief Information Officer, and the respective organizational unit.
  • Arrange meetings with multiple attendees and be able to manage multiple calendars.
  • Manage the Vice President’s meeting readiness for both internal and external meetings; providing relevant notes, agendas and briefings.
  • Coordinate complex domestic and international travel, including the processing of Visas and Passports.
  • Responsible for arranging and coordinating all logistics, catering and refreshments for meetings / event planning.
  • Organize and maintain filing system to ensure efficient retrieval and response.
  • Process and manage timely invoice payments for the IT function and work with accounts payable on outstanding issues. Manage the unit’s purchasing card and allocate charges as required. 
  • Provide purchasing support for IT - creating purchase requisitions, monitoring purchase orders, working with master data team for new vendor setup, working with finance for general ledger/cost center setup, PC equipment ordering/tracking.
  • Provide administrative support to IT function as needed (e.g. correspondence generation, record keeping, file maintenance, billing/account reconciliations, mobile phone invoice management).
  • Coordinate/manage cell and conferencing accounts for terminated employees.
  • Plan and schedule orientation and onboarding activities for new IT hires.
  • Work with other administrative staff outside of department to accomplish organizational goals.
  • Perform other administrative duties for department as assigned.
  • Contact users of IT services to verify service status and usage and to coordinate any changes as needed

What you need to succeed

  • Minimum of 4 years of experience providing executive-level support.
  • Above average interpersonal skills to include: working with executives, handling confidential information / situations with tact and diplomacy.
  • Strong attention to detail, excellent organizational skills.
  • Demonstrated ability to adhere to company policies / standards regarding the handling of confidential and sensitive information.
  • Excellent verbal and written communication skills a MUST.
  • Self-starter with high energy levels.
  • Observant and able to anticipate needs and requirements.
  • Able to prioritize and execute tasks in a high-pressure, fast paced environment.
  • Microsoft Office suite skills including Word, Excel, PowerPoint and Visio.
  • Experience managing multiple electronic calendars.
  • Knowledge/experience supporting IT functions a plus.
  • LMS experience a plus.
  • High School Diploma or GED required. Associates degree is preferred.
  • This position is not eligible for employment sponsorship.

About us

Ingevity provides specialty chemicals and high-performance carbon materials and technologies that help customers solve complex problems. These products are used in a variety of demanding applications, including asphalt paving, oil exploration and production, agrochemicals, adhesives, lubricants, publication inks and automotive components that reduce gasoline vapor emissions. Through a team of experienced people, Ingevity develops, manufactures and brings to market products and processes that purify, protect and enhance the world around us. 
 
With about 1,500 employees worldwide, we operate in 13 countries and serve customers in more than 100 nations. But no matter where we’re doing business, we do things the right way – with a focus on integrity, sustainability, and positively contributing to the communities in which our employees live and work.  
 
Ingevity is an Equal Opportunity Employer, Minorities/Women/Veterans/Disabled. 
 

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The Ingevity Talent Community

At Ingevity, we harness the bold spirit, innate curiosity and remarkable ingenuity of our people to develop innovations that purify, protect and enhance the world around us. Our team’s deep technical expertise and in-depth knowledge of our customers’ industries allow us to form meaningful partnerships. Together, we turn complex challenges into powerful possibilities!

Connect with us to stay updated on our job opportunities. .

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